Leighis/Administration of Medicine Policy
This policy has been formulated by the Board of
Management (BoM) teachers and parents
The Administration of Medication Policy should be read in
conjunction with other relevant policies – Health and Safety Policy - and the
Accident & Injury Policy.
Copies of this policy will be given to each member of
staff, to those responsible for after-school activities, and to the members of
the Board of Management. Copies will be available on request to parents/guardians
and is also accessible on the school web-site.
Rationale & Background
The Board of Management has a duty to safeguard the
health and safety of children while engaged in school activities. However
teachers are not obliged to personally undertake the administration of
medications. They may, at their own discretion, agree to administer certain
medicines or procedures. This will be arranged on a case-by-case basis. It is
school policy that children who are acutely ill should not attend school until
the illness has resolved. In the event of a child becoming acutely ill during
the course of the school day, parents or emergency contacts will be notified to
bring the child home to recuperate. In emergency situations, qualified medical
help will be obtained or the child will be brought to the local GP or emergency
department at the earliest opportunity. Hence provision for administration of
medication for acute illness in school is not deemed necessary. In line with
the school ethos, children with chronic illnesses are encouraged to engage
fully in school activities. The family doctor should be asked to prescribe
treatments such as antibiotics that can be taken outside school hours.
Administration of medication at school should be kept to a minimum. When administration
of medication is required to facilitate a fully inclusive environment, every
effort will be made to accommodate children’s needs in line with the provisions
The aims of this policy are:
To ensure that the needs of children who require administration of essential
medications during the school day are met, in line with best practice.
To ensure compliance with relevant legislation.
To protect staff by ensuring that any involvement in medication administration
complies with best practice guidelines.
Non-prescription medication will not be stored or
administered in the school. Pupils are not permitted to carry non-prescription
medication in school. If found, such medications will be confiscated and
parents/guardians will be contacted.
Prescription mediation can only be stored/administered in
the school following a written request from the parents/guardians to the BoM. This letter should request the BoM to
authorise teachers to administer the medication. In doing so, the BoM must
determine if the medication is such that a non-medical person may
administer/supervise administration. Please note that the BoM cannot
require teachers to administer medication. However the BoM will
request appropriate teachers to volunteer, authorise them to administer the
medication and arrange training if required. The BoM reserves
the right, after due consideration, to refuse the request to administer
The letter requesting administration of medicines must be
accompanied by the “Request for Administration of Medication – Information and
Consent” form (see Appendix 1), summarising essential information to allow safe
administration of the medication and provide training if necessary which is
sanctioned by BOM. This form includes the child’s name, date of birth, weight,
name of medication, condition for which medication is required, other
medication the child takes regularly outside school, allergies, medication
dosage, circumstances under which it should be administered, ability of child to
self-administer the medication as well as emergency contact information.
Consent for information concerning the need for medication administration to be
shared with school staff and the school’s insurers are also included. This
information may be required if medical assistance is required for the child. Parents will also be asked to provide
a signed indemnity form (see Appendix 2). Where a child may require medication,
ideally a minimum of three staff members who are willing to administer this
will be identified to ensure cover during sick leave, course days, etc. This
will often but not always include the class teacher. Parents will be informed
of staff members who have agreed to administer the medication in question. In
the event that staff members willing to administer the particular medication
cannot be identified, the Principal will discuss alternative options with the
The BoM reserves the right to request written
confirmation of medical advice from the child’s doctor, including confirmation
of the medication dose and circumstances when it should be given.
If the Board agrees that the medication can be stored and
administered in school it is the responsibility of the parents/guardians to
ensure that an adequate supply of medication is in stock, and that the
medication has not passed its expiry date. In the event that medication passes
its expiry date without being used, the child’s parents/guardians will take
responsibility for its safe disposal (usually by returning to the pharmacy).
Where possible medication should be self-administered by
the pupil under adult supervision.
Verbal clarification by parents/guardians of how and when
to administer the medication is also required.
Medication will usually be stored in a secure cupboard in
the school office. However, where this should pose a hazard (e.g.: inhalers or
adrenaline auto injector which may be required urgently)
medication will be stored in a sealed, transparent, container/zip lock bag
labelled with the child’s name.
The Principal must be informed immediately of any change
in medication and/or dosage in writing. A change in dosage of the same
medication does not require notification of the BoM. However, a change in medication
will require a new notification of the BoM as outlined in paragraph 3. In either
case the “Request for Administration of Medication – Information and Consent”
form will need to be updated. IT IS THE RESPONSIBILITY OF THE PARENTS/GUARDIANS
TO ENSURE THAT THE DOSAGE NOTED ON THE CONTAINER IN WHICH THEIR CHILD’S
MEDICATION IS STORED IS ALSO AMENDED.
A written record of all mediation administered in the
school will be maintained in the school. When
mediation is administered by staff to treat an emergency (allergic reaction,
asthma attack, seizure, hypoglycaemia,
etc), parents will be notified by telephone or text. When administration is routine (e.g.: bronchodilator pre-PE in a child with
exercise-induced asthma) a note will be placed in the child’s homework
notebook. It is the parents’/guardians’ responsibility to check for such a
Under certain circumstances, it may be appropriate for an
older child to retain medication in their own possession, and take
responsibility for self-administration (e.g.: an older child who would normally
carry and use their own inhaler). A written request to the BoM together
with documentation outlined in paragraph 3 is still required. Under these
circumstances the school will not maintain a record of medication use. Because
there is no record of the administration of such medication and because it is
in possession of the child, staff cannot be held responsible if it is lost or
Prescribed medication will only be administered to the
child for whom it has been prescribed, in line with current legislation.
Arrangements for administration of mediation to each
pupil will be reviewed, at least annually.
Detailed information for school staff to facilitate the
safe and effective implementation of this policy is included in Appendix 3.
Parents are invited to contact the Principal immediately
if they have any concerns about the implementation of this policy in relation
to their child’s medication.
The Principal will audit the medication books at least
once a term to ensure that the actual administration of medication complies
with the information on the “Request for Administration of Medication –
Information and Consent” form. Identified discrepancies will be assessed by a
physician to assess their clinical relevance (if any).
Feedback from parents/guardians will be carefully
considered by the BoM.
Early review will be undertaken if
· A clinically significant discrepancy
is identified between the medication administered and that authorised on the
relevant “Request for Administration of Medication – Information and
· Feedback indicates that any aspect of
the policy is causing a pupil or any other member of the school community undue
Ratification & Communication
The BoM ratified this policy at a meeting on
June 21st 2016.
The policy has been communicated to all staff and a copy
has been sent home to parents.
The policy will be published on the school website.
This policy has been prepared to comply with Best
Practice Asthma Management Guidelines for Primary Schools in Ireland, Asthma
Society of Ireland (www.asthmasociety.ie)
Allergy in Schools, The Anaphylaxis Campaign,
UK, (www.allergyinschools.org.uk), Epilepsy and Education, The National Society
for Epilepsy, UK (www.epilepsynse.org.uk).
Request for Administration of Medication –Information & Consent
Child’s name ________________________ Date
of birth _________________
Approximate Weight _____________
Name of medication ___________________________________ Dosage_____________
Under what circumstances should medication be given
Condition for which medication required,_________________________________
Other medication being taken ___________________________________________
My child CAN / CAN NOT self-administer this medication
GP name _____________________________________Phone no ___________________
1st Emergency contact _______________________Mobile no __________________
2nd Emergency contact _______________________Mobile no __________________
I consent for staff members in the school to
administer/supervise administration of
______________________________, in dosage of
_____________, to my child
______________________________ under the circumstances
I understand that information about my child’s medical
condition and treatment will be shared with school staff, and in the event of
an emergency with the GP or other medical personnel. I also consent to
the disclosure of this information to the school’s insurers if required
ADMINISTRATION OF MEDICINES IN SCHOOLS – INDEMNITY
THIS INDEMNITY made the _______________________ day of
father and mother
(hereinafter called ‘the parents’ of the One Part AND for
and on behalf of the Board of
Management of __________________________ School situated
______________________________in the County of
______________ (hereinafter called
‘the Board’) of the Other Part.
1. The parents are
respectively the lawful father and mother of ____________________ a pupil of
the above school
2. The pupil suffers on an
ongoing basis from the condition known as
3. The pupil may, while
attending the said school, require in emergency circumstances, the
administration of medication, viz. ____________________________________
4. The parents have agreed
that the said medication may, in
emergency circumstances, be administered by the said pupil’s classroom teacher
and/or such other member of staff of the said school as my be designated from
time to time by the Board.
NOW IT IS HEREBY AGREED by and between the parents hereto
In consideration of the Board entering into the within
Agreement, the parents, as the lawful father and mother respectively of the
said pupil HEREBY AGREE to indemnify and keep indemnified the board, its
servants and agents including without prejudice to the generality the said
pupil’s class teacher and/or the Principal of the said school from and against
all claims, both present and future, arising from the administration or failure
to administer the said medicines.
Administration of Medications – Detailed Information for
General record keeping
· All forms and letters concerning
administration of medication will be stored in the principal’s office, in each
pupil’s confidential file. These records are stored in compliance with relevant
data protection legislation.
· When a letter regarding a change in
dosage or an updated “Request for Administration of Medication – Information
and Consent” form is received, this will be stapled to the FRONT of the
existing form, to ensure that the updated information is not overlooked.
· Any handwritten notes made on a
“Request for Administration of Medication – Information and Consent” form to
update it in line with written information provided by parents/guardians will
be initialled and dated.
· When an updated “Request for
Administration of Medication – Information and Consent” form is received, the
original will be retained, but will have a line drawn through it, to indicate
that it is now superseded.
Records of Medication
· A duplicate book will be maintained in
the office where medication is maintained. When medication is administered an
entry will be made (one entry per page). Each entry will include the date and
time, name of child, medication and dose administered, reason for
administration and the signature of the person administering it.
· To facilitate compliance with
documentation requirements the Principal will ensure that each duplicate book
is labelled as the Medication book, together with a list of information which
must be recorded with each entry.
· When an entry is made in the
medication book, the top copy is to be removed and stapled in the child’s
homework notebook. If the child is too young to have a homework notebook the
teacher should agree in advance with a parent where notification of such
routine administration will be stapled or communicated.